Graduate Student Researchers

UCI graduate student employees appointed as graduate student researchers are covered by a collective bargaining agreement between the Regents of the University of California and the Student Workers Union, International Union, United Automobile, Aerospace and Agricultural Implement Workers of America (UAW) AFL-CIO. The agreement between the Regents and the UAW (AFL-CIO) can be found here.

The department/program/school of the Principal Investigator (PI) who is assigning the graduate student employee work is the “hiring unit,” regardless of whether they are the “home” to the funding.

GSR Employment Information

• Union Membership
• ASE-GSR Union Orientations
   

GSR Personal Time Off (PTO)

GSRs with a 50% appointment have the ability to request the use of 1 Personal Time Off (PTO) day each month. You are required to seek prior approval for PTO from your supervisor/PI per GSR Article 23 Personal Time Off.
 

GSR Leaves

You are required to seek prior approval for absences/leaves from your supervisor/PI per GSR Article 17 Leaves. If requesting a leave of absence from employment, please complete the Department of Chemistry - Employment Leave Request.

GSR Short-Term Leave - GSRs with a 50% appointment are eligible for up to two (2) days of paid short-term leave per quarter. This time is commonly used for personal illness.

GSR Long-Term Leave - Salaried GSRs may be eligible for up to eight (8) weeks of paid leave per academic year.

If you need to take an extended leave, please schedule an appointment with Jean Macneil, Student Affairs Manager.
 

GSR Time Reporting

When you hold a GSR, GSR Fellow, or GSR Trainee appointment, you are required to submit a timesheet on a monthly basis in the UCI Time Reporting System (TRS). You do not report hours worked. Instead, you only report usage of exception hours such as PTO or leave.

• Monthly absence/leave reporting must be completed by the 6th of the month following the pay period being reported.

  • When reporting absences/leaves, you should report the appropriate number of hours for that day. For example, if you were scheduled to work 4 hours on a day you took Personal Time Off (PTO), you should input 4 hours of PTO in to the Time Reporting System (TRS).

• If you do not have any Personal Time Off (PTO) and/or Leaves to report, you can log in to the Time Reporting System (TRS) and select no to the following question:

Time Reporting System (TRS) Resources

• To access an employee reference guide about TRS: TRS Resources for Employees
• For questions related to timesheet completion, contact your supervisor or Chemistry Payroll Analyst Aries Magana ariesm@uci.edu
   

GSR Fellows

GSR Fellows will have two active timesheets:

• GSR-Trainee/Fellow Supplement:  Submit this timesheet every month by the deadline.
• GSR-Fellow: Submit this timesheet every month by the deadline.