Academic Student Employees (ASE)

UCI Student Employees appointed as Teaching Assistants, Associate Instructors, Readers, and Tutors are covered by a collective bargaining agreement between the Regents of the University of California and  the International Union, United Automobile, Aerospace and Agricultural Implement Workers of America (UAW). The full contract can be found here.

The department/program/school that is assigning the graduate student employee work is the “hiring unit,” based upon the “home” of the course being offered, regardless of whether they are the “home” to the funding.


ASE Employment Information

ASE Leaves

You are required to seek prior approval for leaves from your supervisor per TA Article 18 Leaves. If requesting a leave of absence from employment, please complete the Department of Chemistry - Employment Leave Request.

Short-Term Leave - TAs with a 50% appointment are eligible for up to two (2) days of paid short-term leave per quarter. This time is commonly used for personal illness.

Long-Term Leave - Salaried TAs may be eligible for up to eight (8) weeks of paid leave per academic year.

If you need to take an extended leave, please schedule an appointment with Jean Macneil, Student Affairs Manager.


ASE Time Reporting

When you hold an ASE appointment, you are required to submit a timesheet on a monthly basis in the UCI Time Reporting System (TRS). You do not report hours worked. Instead, you only report usage of exception hours such as Short-Term or Long-Term Leave.

  • Monthly absence/leave reporting must be completed by the 6th of the month following the pay period being reported. .

    • When reporting leaves you should report the appropriate number of hours for that day. For example, if you were scheduled to work 4 hours on a day you took short-term leave, you should input 4 hours of short-term leave in to the Time Reporting System (TRS).

  • If you do not have any leaves to report, you can log in to the Time Reporting System (TRS) and select no to the following question: 


 

Time Reporting System (TRS) Resources

  • To access an employee reference guide about TRS: TRS Resources for Employees
  • For questions related to timesheet completion, contact your supervisor or Chemistry Payroll Analyst Aries Magana ariesm@uci.edu


Lecture TA/LA Study Hall Room Reservations

Lecture TA and LA Study Halls will be held in the Study Hall rooms in Rowland Hall (517, 523) and the LA room (NS1 2211; Fridays only). Note: RH 517 and 523 are connected so RH 523 reservations book both rooms. Time slots are reserved by booking appointments on the Google calendar. 

Google Calendars Booking Pages

Additional Details

  • The booking calendar is set for Week 2 - the day/time booked that week you will be set for the entire quarter (including Week 1)
  • The appointment calendar will be opened before Winter Break
  • Appointments are booked on first come, first served basis
  • These rooms are for lecture TAs and LAs only. If you are a lab TA, your lab office hour room will be handled by the instructor
  • Questions or scheduling challenges? Contact Professor Liz Jarvo (erjarvo@uci.edu)

Chemistry Copy & Printing Guidelines

TAs can make copies at the Physical Sciences Copy Center using a department copy code. The TA copy code can only be used for instructional related copies and should not be used to purchase teaching or research supplies. 

Drop-off service should only be used in rare circumstances. TAs are expected to use self-service printing.

Black & White Printing Rates:
  • Standard Black & White: $0.10 per page
  • Black & White Drop-Off Service: $0.12 per page
Color Printing:
  • Color printing is $0.62 per page and is not allowed unless advance approval is obtained from Morgan Sibley at msibley@uci.edu.
  • If a color figure is included in an exam, it is recommended that the exam be printed in black and white, and the color figure displayed on a projector during the exam.
Copy Codes: 
  • Fall 2025: 041C
  • Winter 2026: 042C
  • Spring 2026: 043C
  • Summer 2026: 044C

TA Resources